Self Run Setter"What do I do to prep?"
What to wear, what to skip beforehand, how long the visit takes, what they get after. First scan questions, answered from your prep guide and FAQs.
Body scan studios
Get the first scan on the calendar.
For DEXA and body composition scan studios. Self Run Setter texts every new lead from your studio's own number, answers prep and pricing questions from your FAQs, books the scan, and keeps following up with people who grabbed an offer and never booked.
Who it is for
Studios that run on
offers and first scans.
The lead already raised a hand.
Somebody has to text them back.
Body scan studios tend to fill the top of the funnel with an offer: a first scan deal, a free guide, a gym partner promo. Lots of people opt in. Far fewer pick a time. The gap is usually follow up, not interest.
Self Run Setter works that gap by text, inside GoHighLevel. It opens the conversation, answers the questions people ask before a first scan, and offers times on your calendar. When someone goes quiet, it checks back over the following days. See how it works.
Lead situations
Where scan leads
usually stall.
Answers come from your FAQs.
You decide what goes in them.
Pricing and packages.
Single scans, packs, memberships, the details of the offer they claimed. The setter answers the way your FAQs answer, so keep them current.
Booking the first scan.
It offers times and books the first scan, or a consult if that is how your studio starts, on your calendar.
Downloaded, never booked.
Someone grabbed your offer or guide and went silent. The setter texts them, names what they signed up for, and offers a time to come in.
Questions about results.
What a scan number means for someone's health is a conversation for your staff or their doctor. Keep it out of the FAQs, and take over the thread when it comes up.
Partner and promo leads.
Leads from a gym partner, an event or a referral page come in through the same GHL workflow and get the same first text and follow up.
Sample conversation
An offer download
that became a first scan.
The lead claimed a first scan offer and never picked a time. The setter opens with what they signed up for, answers a prep question from the studio's FAQs, and books the scan.
It never tells anyone what their scan will show. It gets them in the door so your staff can do that part.
Sample conversation
Hi Chris! You grabbed our first scan offer the other day. Want to get your scan on the calendar?
Yeah I forgot about that. Do I need to do anything to prep?
Good question. Our prep guide says wear comfy clothes with no metal, like zippers or underwire, and skip a hard workout right before. That's about it.
Easy. Do you have anything on weekends?
We do. Saturday has openings. Do you prefer morning or midday?
Morning.
You're booked for Saturday morning. See you then, Chris!
First scan added to calendar
Sample conversation. Illustrative lead, prep notes and booking.
What it books
First scans and consults.
Point the setter at the calendar you use for first visits. It books first scans, intro consults or results walkthroughs, whatever your studio uses as the first step.
Follow up for quiet leads
Days of check ins, built in.
Offer leads are the easiest to forget. When someone stops replying or never books, the setter keeps following up over the following days. It texts only between 8 AM and 9 PM in the lead's local time and stops when someone replies STOP.
Your call
Watch it first, then let it run.
Shadow mode drafts without sending. Review mode lets your team approve each text. On lets it run. Off pauses it. Anyone can take over a conversation and hand it back.
Inside GoHighLevel
Your number, your calendar.
New leads and replies reach the setter through your GHL workflows, and texts go out through your studio's GHL number. More on the GoHighLevel setup.
Does it work for DEXA and other body composition scans?
Yes. The setter is not tied to one kind of scan. It answers from your studio's FAQs and books on your calendar, so it works for whatever scans and first visits you offer.
Will it talk about health results?
No. It answers from your FAQs, so keep questions about what results mean for someone's health out of them. Your staff can take over any conversation and hand it back to the setter afterward.
Can it follow up with people who downloaded our offer?
Yes. When a lead comes in through your GoHighLevel workflow, the setter texts them, mentions the offer and keeps following up over the following days if they do not book.
Can it answer pricing and package questions?
Yes, using the answers in your FAQs. Keep your packages, memberships and offer details in your FAQs so it has the right answer to give.
Can we read the texts before they go out?
Yes. Review mode has your team approve each text before it sends. Shadow mode drafts only and sends nothing.
Does it call leads?
No. Self Run Setter works by text message only, from your studio's own number.